Certificate of Origin Template and Generator
Fill a standard-format certificate of origin with exporter, consignee, transport, route, invoice, marks, HS code, quantity and weight fields, then print it.
Everything stays in your browser. Fill the form, check the preview, print or save as PDF.
This is the non-preferential form. Preferential certificates such as Form D, Form E, Form AI and RCEP certificates are separate documents on prescribed forms.
Build a non-preferential certificate of origin in your browser
Enter exporter, consignee, transport, route, origin, invoice, marks, package, HS code, quantity and weight details. The preview updates live and prints on one page.
No shipment data leaves your browser. The draft is stored locally on your device when browser storage is available.
What this page does, and where it stops
It lays out the fields a non-preferential certificate of origin normally carries, so you reach the issuing body with a complete form. It certifies nothing: that is done by a chamber of commerce or another authorised body, and this page makes no claim that your goods qualify for preferential duty.
Non-Preferential and Preferential Certificates Are Not Interchangeable
"Certificate of origin" covers two documents doing different jobs. Sending the wrong one loses a duty claim or holds up payment.
| Aspect | Non-preferential | Preferential |
|---|---|---|
| What it says | Where the goods were produced. | That the goods meet a trade agreement's origin rules. |
| Effect on duty | None. Singapore Customs calls it an optional document obtained for commercial reasons. | Supports a reduced or zero duty rate at import. |
| Form used | A standard commercial layout, which is what this page produces. | A prescribed form set by the agreement, such as Form D under ATIGA. |
| Who issues it | In Singapore, Customs or five authorised organisations. In the Philippines, the Bureau of Customs. | A designated authority, or an approved exporter where allowed. |
| How it travels | With the shipping documents to buyer, bank or importing authority. | Increasingly electronic. ASEAN states transmit e-Form D through the ASEAN Single Window. |
Sources: Singapore Customs, Origin Documentation Overview; Philippine DTI FTA Portal; Singapore Customs, e-Form D via the ASEAN Single Window. Retrieved 14 August 2026.
Four Reasons Someone Wants Your Certificate of Origin
Preferential duty claims
An importer claiming a lower rate needs origin proof. That proof is a preferential document, not this one, though the request arrives as "send the COO".
Non-preferential measures
Quotas, anti-dumping duties and country-specific restrictions turn on where goods originate, not where they shipped from.
Letters of credit
Documentary credits routinely list a certificate of origin among the documents to present, and banks check what arrives against what was asked for.
Buyer and licensing rules
Some importing authorities want origin evidence for licensing or product controls, and some buyers ask as part of their own supply chain checks.
Examination of certificates of origin under documentary credits is covered by the ICC International Standard Banking Practice (ISBP 745), supplementing UCP 600.
What "Origin" Means When Parts Come From Three Countries
Goods made entirely in one country are easy. The hard case is assembly from materials made elsewhere, which is most manufactured goods in Asia.
Wholly obtained
Grown, mined, harvested or produced entirely in one country, with nothing imported in them.
Substantial transformation
With imported materials, origin sits where the last substantial processing gave the goods their essential character.
Minimal operations
Repacking, labelling, sorting, simple assembly and preservation during transport do not confer origin on their own.
| Test | How it works | What you would need to show |
|---|---|---|
| Change in tariff classification | The finished good sits under a different tariff heading from the imported materials in it. | HS classification of inputs and finished good. |
| Regional value content | An ad valorem rule: imported material value, or local value added, must reach a stated level. | A costed bill of materials and the export price. |
| Specific process | A named manufacturing operation has to happen in the country claiming origin. | Production records showing that process ran at your plant. |
The WCO Revised Kyoto Convention, Specific Annex K, puts origin in the country where "the last substantial manufacturing or processing, deemed sufficient to give the commodity its essential character, has been carried out" (WCO, Specific Annex K, retrieved 14 August 2026).
"Shipped From" Is Not "Originating In"
Regional distribution makes this easy to get wrong. Stock consolidates in a hub, ships onward, and the paperwork quietly adopts the hub as origin.
Transit and transhipment
Goods routed through a port do not pick up that country as their origin. The route belongs in the transport fields.
Bonded and free-zone storage
A bonded warehouse or free zone stores goods. It does not manufacture them, so origin stays with the country of production.
Consolidation hubs
A hub combining shipments from several factories may load one container with several origins. List them line by line.
Reworking and repacking
Opening cartons, relabelling for a new market and repacking is usually not enough to shift origin.
What Goes on the Form
Parties
Exporter and consignee names, addresses and countries, matching the commercial invoice.
Transport and route
Mode, vessel or flight, departure date, loading and discharge points, final destination.
Goods lines
Marks and numbers, packages, description, HS code, quantity and gross weight for each item.
Declaration
Country of origin, invoice reference, wording you will sign, plus place, date and signatory.
| Field | What goes in it | Why it matters | Example |
|---|---|---|---|
| Exporter | Full legal name, address and country. | Identifies who makes and signs the origin statement. | Mactan Rattan Works Inc. |
| Country of origin | Where produced or last substantially transformed. | The single fact the document exists to state. | Philippines |
| Invoice reference | Commercial invoice number and date. | The cross-check an issuing body and a bank both run. | INV-2026-0731 |
| Marks and packages | Shipping marks, package count and kind. | Connects paperwork to cartons at inspection. | OLPL/SG/01-18, 18 cartons |
| Description of goods | Plain commercial description of the contents. | Vague wording is a leading cause of queries. | Rattan lounge chairs |
| HS code | Tariff classification for that line. | Connects the goods to the right tariff treatment. | 9401.53 |
| Quantity and weight | Commercial quantity plus gross weight per line. | Checked against invoice, packing list and transport document. | 18 pieces, 396 kg |
What a Chamber of Commerce Actually Checks
A chamber acts as an impartial third party, attesting that the exporter supplied supporting evidence for what the form claims. The ICC calls local chambers "the natural and trusted agent in issuing COs" (ICC).
Internal consistency
References, quantities, weights, package counts and descriptions must match across certificate, invoice and packing list.
Supporting evidence
Chambers ask for documents behind the claim: invoices, packing lists, manufacturing records or a manufacturer declaration.
Applicant standing
The company is usually registered with the issuing body, with the signatory recorded as authorised to sign.
Requirements differ by issuing body and country. In Singapore, ordinary certificates are issued by Singapore Customs or by the Singapore Chinese, Indian, International or Malay chambers of commerce, or the Singapore Manufacturing Federation (Singapore Customs, retrieved 14 August 2026).
How to Use This Certificate of Origin Template
- Confirm which document you need.A buyer claiming preferential duty needs a preferential certificate from the designated authority.
- Enter exporter and consignee.Full legal names, addresses and countries, exactly as on the commercial invoice.
- Add transport and route.Mode, vessel or flight, departure date, loading and discharge points, final destination.
- State the country of origin.Where the goods were produced or last substantially transformed, not where you are shipping from.
- Reference the commercial invoice.Number and date for the same consignment, so the issuing body can cross-check.
- Add each goods line.Marks, packages, description, HS code, quantity and gross weight, matched to the packing list.
- Edit the declaration wording.The default text is a starting point. Change it to wording you will put your name to.
- Print it for certification.Leave the certification space blank, gather supporting documents, follow your issuing process.
Rattan Furniture From Cebu to Singapore
A Philippine furniture maker ships 26 packages from Cebu to a Singapore retailer, who asks for a certificate of origin.
Parties
Mactan Rattan Works Inc., Cebu, shipping to Orchard Living LLC, Singapore.
Route
Sea freight on MV Visayas Trader Voy 118E, loading Cebu 29 July 2026, discharging Singapore.
Origin
The rattan is harvested and the furniture is made in the Philippines, so the country of origin is the Philippines.
Documents
Invoice INV-2026-0731 dated 24 July 2026, with a packing list showing the same 26 packages, 612 kg.
| Field | Value entered | Reason |
|---|---|---|
| Exporter | Mactan Rattan Works Inc., Lapu-Lapu City, Cebu, Philippines | The company signing the declaration. |
| Country of origin | Philippines | Where the goods were produced. |
| Invoice reference | INV-2026-0731, 24 July 2026 | Links the form to one invoice. |
| Totals | 26 packages, 612 kg | 396 kg plus 216 kg; agrees with the packing list. |
| Signatory | Rosario Alcantara, Export Manager | The authorised person taking responsibility. |
| Marks and numbers | Packages | Description of goods | HS code | Quantity | Gross weight |
|---|---|---|---|---|---|
| OLPL/SG/01-18 | 18 cartons | Rattan lounge chairs, natural finish, knock-down | 9401.53 | 18 pieces | 396 kg |
| OLPL/SG/19-26 | 8 crates | Rattan side tables, natural finish, assembled | 9403.83 | 8 pieces | 216 kg |
| Totals for the consignment | 26 pieces | 612 kg | |||
The lines carry different subheadings: 9401.53 "Of rattan" under heading 9401 (seats) and 9403.83 "Of rattan" under heading 9403 (other furniture), verified against the USITC Harmonized Tariff Schedule on 14 August 2026. Classify your own goods against the importing country's tariff.
Why Certificates of Origin Come Back
Documents disagree
An invoice number, quantity, weight or description that differs between the certificate, the invoice and the packing list stops the review.
Description too vague
"Furniture" or "general goods" gives nobody enough to work with. Describe goods as a buyer would recognise them.
Origin unsupported
Naming a country is not the same as showing production happened there. Have the manufacturing evidence ready.
Signature and form problems
Missing signatures, an unregistered signatory, an undated declaration, or presenting the non-preferential form when the buyer needs a preferential one.
The Preferential Documents This Page Does Not Produce
Named so you can recognise which one your buyer means. Each follows a prescribed form and process set by the agreement.
| Document | Agreement | What to know |
|---|---|---|
| Form D | ASEAN Trade in Goods Agreement (ATIGA) | Exchanged electronically as e-Form D through the ASEAN Single Window between member states. |
| Form E | ASEAN-China Free Trade Area | A separate prescribed form with its own issuing process, not interchangeable with Form D. |
| Form AI | ASEAN-India Trade in Goods Agreement | Another agreement-specific form issued by a designated authority. |
| RCEP proof of origin | Regional Comprehensive Economic Partnership | Allows a certificate from an issuing body, or a declaration of origin by an approved exporter, exporter or producer. |
Sources: Singapore Customs, e-Form D via the ASEAN Single Window; RCEP Secretariat, Revised RCEP Implementing Guidelines, Article 3.16. Retrieved 14 August 2026. Confirm the current form with your issuing authority.
The Rest of the Export Document Set
Certificate of Origin Questions
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